Assign Unassigned Driving Events

When there are unassigned driving duty status records for a vehicle, you can assign a driver. You can also assign no driver when necessary (e.g., when maintenance is driving a vehicle in the yard). You may also see duty status records where the driver is unknown. This occurs when the driver was not set up properly or the ID or password entered were not recognized and the driver failed to be authenticated after attempting to log in. While the authentication was pending, any activity captured on the vehicle becomes an unknown driver event.

1. Click the Vehicles tab.
2. Select the way to list vehicles from the first filter (All, Depot, Vehicle Group, Vehicle, or Search).
3. If only looking for records with no driver assigned, check the box to display only vehicles with Unassigned Driving Events and/or Unknown Driving Events.
4. Select the date range to include.
5. Click the Go button.
   Depending on your filters, the list of vehicles that appears includes any vehicle with duty status records starting with the From date you defined in the date range. In the Assignable Events column, the number indicates how many events for that vehicle need to be assigned and the icon indicates the type of event. indicates there are Unassigned Driving Events. indicates there are Unknown Driver Events. If there are no assignable events, or all of the assignable events have been assigned, this field is blank.
6. Click the tractor number to view duty status records on that vehicle.
   The filters you assigned when viewing the Vehicles list are inherited to the list of duty status records you see refreshed on the Vehicle page. You can change them if desired, for example, to view only unassigned driving events.
7. Click the checkbox next to an event you want to assign.
   Other assignable events in the list that can be assigned at the same time are highlighted, and the checkbox disappears for all other events. Buttons also become active on the Assign/Reassign line with text that further describes the action(s) you can take.
8. Check as many highlighted events as you want to assign to the same driver and/or co-driver.
9. To assign a driver or co-driver, click the Driver/CoDriver button.
   An assignment window appears with the driver radio button selected.
10. To assign a co-driver, click the CoDriver radio button, or to assign a driver leave the Driver radio button selected.
11. Search for and select a driver or co-driver by:
    • Selecting a depot or driver group, and then selecting a driver from that group
    • Typing the driver name or driver ID, and selecting the driver from the search results
    • Selecting from a list of the most recent drivers (drivers on the vehicle within 7 days of the date range you specified).
    The driver name and ID appear next to the Driver radio button
12. Click the Save button.
    The driver or co-driver is assigned to the duty status event and the event is removed from the unassigned duty status list. The unassigned driving or unknown driver icons appear dimmed, so their previous state is retained.
13. To assign no driver, click the No Driver button.
    The no driver reason window appears.
14. Select a reason from the drop-down menu, or type a reason in the text field.
15. Click Save.
    The no-driver designation is applied to the duty status event and the event is removed from the unassigned duty status list. The unassigned driving or unknown driver icons appear dimmed, so their previous state is retained.
16. To unassign an duty status event you previously assigned, select the record and click the Unassign button.
    A pop-up window describes the time span of records that are affected by this change. This is to assist you in case there are additional records affected that you may want to edit instead of completing the unassignment.
17. Click the Continue button.
    The driver or co-driver you previously assigned is removed.

    Note: You can only unassign events that were assigned; driving time that was logged under a valid driver login must be edited if it needs correction.